Non-Guest Folio

Non-Guest Folio is for financial records for non-staying guests or charges not linked to a reservation. For example, a guest buys snacks and pays on-site — the transaction can be recorded on a non-guest folio.

Path: Finance → Non-Guest Folio. The list shows existing folios; selecting a folio shows its transactions on the right.

Prerequisites

None

Steps

Create folio

The create folio dialog uses the code field. Primary button is Confirm.

Code accepts letters, numbers, or underscores only, up to 20 characters.

Delete folio

Delete Folio appears only on folios with no transactions.

Create transaction

Creating a transaction requires both a charge and a payment.

Select transaction code and enter amount, etc. After confirm, the transaction appears in the folio list.

Delete transaction

Prerequisite: Allow Adjustment must be enabled on the transaction code. The following assumes this is true.

Transactions with date ≥ current business date show Delete in more options (same-day manual transactions can be deleted before night audit).

Deleted transactions are grayed out and cannot be modified.

Adjust transaction

Transactions with date before current business date show Adjust in more options (post-night-audit transactions can only be adjusted).

The system creates an offset transaction and a new adjusted transaction. Adjust no longer appears on the original.

Edit comments

All non-deleted transactions show Edit Comments.

Export transactions

Export scope: all transactions on the selected folio within the date range.

Result

None

FAQ

None

Related

None