STL CookbookFinance Configuration
Create a direct bill transaction code, bind it in property settings, and create company AR accounts for quick direct billing and auto invoicing.
Prerequisites
None
Steps
Create a company direct bill transaction code
Entry: Console → Finance → Transaction Code. Create a direct bill transaction code as needed (typically marked as Revenue and available for front desk quick direct billing). In the create dialog, fill in code, description, group, and attributes, then click Confirm.
Configure the company direct bill transaction code
Go to Console → Finance → Property Settings → Direct Bill.
Select the Direct Bill Transaction Code you just created and click Save.
The direct bill section in property settings uses a dropdown to select the transaction code. The primary button is Save.
The direct bill transaction code is shared: all companies with Auto Invoicing enabled use this code for quick direct billing at checkout on linked hotel reservations.
Create a company AR account
Go to Finance → Accounts Receivable list.
Click Create AR Account in the top right.
In the dialog, configure:
- AR Account Code: Letters and underscores only, up to 20 characters.
- Transaction Code: Select the direct bill transaction code (required); add a company-specific code if applicable (optional).
- Company: Select the target company.
- Remarks: Optional.
Click Confirm.
The create AR account dialog uses the fields above. The primary button is Confirm.
If the target company already has an AR account, edit the existing account instead of creating a duplicate. All companies that need direct billing with auto invoicing must have the direct bill transaction code configured on their AR account.
Configuration notes:
Different AR accounts may share the same transaction code or company, but the Transaction Code + Company combination must be unique in the system.
Configuration requirements:
| Company needs direct billing | Company needs auto invoicing | AR account requirements | Notes |
|---|---|---|---|
| Yes | No | Dedicated transaction code only; company is optional | Front desk must post manually using the dedicated code |
| Yes | Yes | Direct Bill Transaction Code and Company required; dedicated code optional | Select Quick Direct Bill at checkout on hotel reservations |
- Transaction assignment examples:
| Configuration | Transaction code | Company profile | Effective rule |
|---|---|---|---|
| Transaction code only | 1206 | Not configured | All transactions with code 1206 in any reservation are assigned to this account |
| Transaction code + company | 9980 | Sidé | Only transactions with code 9980 in Sidé company reservations are assigned to this account |
Result
The direct bill transaction code is bound in property settings. The target company AR account is created or updated and ready for front desk company linking and quick direct billing.
FAQ
None
Related
- CM invoice settings
- Create hotel reservation (link company for direct billing)
- Check out (quick direct billing)